A complicated role construct
SAP_NEW represents a specific permission profile that summarises the concrete permission changes between two SAP release levels. A distinction should be made between SAP's delivery of the SAP_NEW profile and the generation of an SAP_NEW role with a corresponding profile by you as a SAP customer (see also the SAP hint 1711620). Depending on the authorisation tracking procedure, the SAP_NEW permission can be assigned to any user in a development and quality assurance system immediately after the technical system upgrade. However, the goal is to assign to each user in the production environment only permissions that they need for their business operations. In the context of upgrades, the correct permissions must be determined and integrated into the corresponding permission roles.
Once you have identified the organisational features to consider, verify that you can redesign the existing roles so that the organisational features can be clearly maintained by use. This leads you to a concept in which functional and organisational separation is simply possible. However, it will end up with a larger amount of roles: Roles posting/investing, changing roles, reading roles. Such a concept is free of functional separation conflicts and is so granular that the organisational characteristics can be pronounced per use area.
After defining the roles and generating the corresponding authorization profiles, the individual persons in the company are then assigned to the roles. In the process, the so-called user comparison takes place and the role-specific authorizations are stored in the user master record. The master record contains all information about an SAP user, including authorizations.
The AIS cockpit is currently in pilot delivery without SAP default audit structures. Once these are available, they are listed in SAP Note 1856125. Prior to the re-conversion of the AIS to thematic audit structures, the AIS standard roles of the role-based care environment were copied into the customer name space and assigned to the users. You can also use the AIS default roles as a template for custom area menus.
However, if your Identity Management system is currently not available or the approval path is interrupted, you can still assign urgently needed authorizations with "Shortcut for SAP systems".
In preparation, the documentation should therefore be checked for completeness and up-to-dateness and, in a further step, whether the process defined in it has also been followed throughout the year.
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If this test is activated in an AS-ABAP installation (see also SAP Note 1413011), this will affect all clients.